by Lisa B. Marshall
Today I’ll cover mastering the art of self-introduction.
How to Introduce Yourself
Next week, my twin girls will be entering kindergarten. Last week they each received a hand-written letter from the principal of the school. She introduced herself to the girls by listing her favorite things to eat and by sharing her summertime activities. My husband and I also received a letter of introduction. However, in our letter, the principal described her experience and background along with her goals for the upcoming year.
I have to say I was impressed. It’s clear this principal understands that people quickly form strong opinions based on first impressions, and that a well-crafted, strong, self-introduction is a critical part of making a good first impression. Whether you are in a classroom or a conference room-- or even online--the ability to effectively introduce yourself is a critically important communication skill.
First impressions are made quickly and they are very difficult change. In this episode I’ll cover quick and dirty tips for effectively introducing yourself.
Use the Other Person’s Name
First, if possible, all introductions should start with the name of the other person. Of course, in a letter or on online, that’s easy to do: Dear Ariana or Hi Daniela. In person, it’s tempting to start with your own name, but if you know the name of the other person, use his name first. In a group setting, you can just say: ¨Hi, everyone!¨
Once you’ve said your greeting, then you should say your name. In fact, in a professional setting, it’s important to say your name twice. It’s also a good habit to slow down and say your name clearly. For example, “Hi Jane, I’m Lisa, Lisa Marshall.” Depending on the setting you may also want to include your title, your company, or appropriate context.
“Hi Mary, I’m Lisa, Lisa Marshall. I’m one of the speakers today. It’s great to meet you, Mary.
Notice, you’ll want to say the name of the other person twice as well. That will help you to remember her name and it shows your interest in her.
Communicate Proper Body Language
As you are saying these initial words, remember that the majority of your impact will come from your tone of voice and body language. Of course, with all introductions you’ll want to communicate enthusiasm by smiling, using direct eye contact, and speaking with an upbeat, positive tone of voice. In a business setting, you’ll likely also include a handshake.
You’ll want a firm, full-handed, web-to-web, handshake. Be sure to listen to my previous episode on effective handshaking and be sure to test your handshake on several folks before important introductions such as job interviews.
Along with a confident handshake, you’ll also need to walk and stand with confidence. That means walking slightly faster than normal, with your shoulders back. I always like to imagine someone pouring cold water down my back because this mental image helps me to move faster and keep the right posture. Your goal is confidence but not over-confidence (that’s just intimidating and off-putting). And remember, fresh breath is important. Always carry mints with you.
Build Rapport Through Common Ground
Next, an important part of any introduction is to consider your audience. Who exactly are you introducing yourself to? What will they find interesting and compelling? What can you share that might help to quickly build common ground and help you make a connection?
In the letter the principal sent to my children she mentions that she likes to eat pizza and ice cream and go to the beach in the summer. Of course, she chose these particular things on purpose--what kid doesn’t like pizza, ice cream, and the going to the beach! Similarly, in the parent introduction letter, she shares her goals for the new students during the year--which of course, are shared by any parent.
In a classroom setting, students and teachers should share their interests, their educational goals, and their activities--again in an effort to establish common ground. In a conference room, it’s really no different. Business professionals share their professional interests, their business goals, and their business activities.
Again the goal is to establish common ground and make a connection. It can be anything that you are both interested in. It doesn't have to be school or business related. It doesn't even have to be of great importance. Just be sure to start with "safe" obvious links and avoid controversial topics.
“Hi, Mary, I’m Lisa, Lisa Marshall. It’s great to meet you Mary. I’m a communication specialist and I’m also one of the speakers today. I’d love to hear who you thought was the best speaker so far?
